Page 1 of 14 Ministry of National Defense Recruitment "R.O.C. Armed Forces Recruitment Promotional Video" Implementation Plan (Revised Edition) I. Purpose: The Ministry of National Defense (hereinafter referred to as "the Ministry") plans to publicly solicit promotional videos to enhance the exposure of recruitment information for the Armed Forces. Through the novel creativity of the public, it aims to increase interaction opportunities and recruitment promotion effectiveness. II. Theme and Content: 1. Theme: Centered on the recruitment of the Armed Forces, conveying a positive image of the Armed Forces, and increasing national identity and willingness to join the military. 2. Content: (1) Work Title and Description: Please name the video and state the creative concept (within 300 characters). (2) Video length shall be between 60 and 120 seconds, with no restrictions on production methods. The content must conform to the selection theme. The work shall not include a list of cast and crew (e.g., units, thanks for filming assistance, etc.). Music will also be considered in the scoring. (3) Specifications shall be no lower than 1280x720 pixels and produced in MP4 format. (4) If the work uses drawings (images), videos, sound effects, music, or other materials created by others, participants shall obtain authorization for the use of such copyrights and indicate the source, and provide the Ministry with royalty-free use for promotional purposes. (5) Each disc should contain only one work. Do not store multiple participants or multiple works on one disc. (6) The work, along with the electronic file of the registration documents, shall be stored on a disc. Write the name of the individual or team representative on the disc. Submit two discs and one copy of the registration documents (refer to Article V, Registration Method: 3 for registration documents) at the time of registration. Page 2 of 14 2 III. Eligibility: 1. Any citizen of the Republic of China with passion and interest in video design. 2. Individuals or groups can register. The number of participants per team is limited to 1 to 6 people. For group participation, please designate one representative and indicate it on the registration form. 3. There is no limit to the number of entries per person or team. 4. Participants under the age of 20 must submit a "Parental Consent Form" at the time of registration. IV. Timeline: 1. Submission Deadline: From now until September 30, 110 (postmark date applies). 2. Finalist Announcement: October 15, 110. 3. Online Voting: October 15 to October 30, 110. 4. Final Selection: The selection results will be announced by November 15, 110, and published on the "Ministry of National Defense Global Information Network," "R.O.C. Armed Forces Recruitment Center Information Network," "R.O.C. Armed Forces Recruitment LINE," and the Youth Daily News. 5. Award Ceremony: The award ceremony will be held publicly during the Ministry's monthly meeting in December 110. V. Registration Method: 1. Please download the relevant forms from the Ministry of National Defense Global Information Network [http://www.mnd.gov.tw] and the R.O.C. Armed Forces Recruitment Center Information Network [http://rdrc.mnd.gov.tw] homepage. Please mail the registration documents via registered mail to: Recruitment Promotional Video Review Committee, Human Resources and Services Promotion Department, Ministry of National Defense, No. 409, Beian Road, Zhongshan District, Taipei City, 104. Late or incomplete submissions will be considered as forfeiture and will not be accepted. Page 3 of 14 2. File naming convention: "Armed Forces Recruitment Promotional Video - Individual or Team Representative Name." The content pages (including the cover) of the file shall not contain any participant information. Violation will result in disqualification. 3. Registration Documents: Registration Form (Attachment 1), Work File Disc, Work Title and Creative Concept Statement (Attachment 2), Copyright Agreement and Authorization Letter (Attachment 3), Personal Information Collection, Processing, and Use Consent Form (Attachment 4), Parental Consent Form (required for participants under 20 years of age, one per person, Attachment 5). 4. Each work must be registered individually, and registration documents must be submitted. 5. All registration documents must be written in Chinese. VI. Review Method: 1. The Deputy Minister of the Ministry of National Defense's Human Resources and Services Staff Office will serve as the convenor of the selection committee, and the Director of the Human Resources and Services Promotion Department will serve as the deputy convenor. Military and civilian professionals will serve as selection committee members (see Attachment 6 for the organizational chart). 2. Preliminary Review Stage: (1) The selection committee members will review the works for theme relevance, social perception, and other related regulations. It is expected that 20 works will be selected for the final round (the actual number of finalists will be adjusted based on the quality of the works. If the preliminary review does not meet the standard, the Ministry reserves the right to adjust by "no award" or "reducing the number of awards"). (2) Preliminary Scoring Criteria: Scoring Item Weighting Relevance to the Armed Forces Recruitment Theme 50% Thematic Meaning or Production Creativity 30% Video Image and Social Perception 20% (3) The works selected in the preliminary review will be included in the online voting event to select the "Most Popular Award." The votes for this award will be included in the final selection scoring. 3. Final Review Stage: (1) The selection committee members will score the shortlisted works based on the scoring criteria. Participants may not object. The winner will be decided based on the comprehensive scores of the committee members. (2) Final Scoring Criteria: Scoring Item Weighting Strength of Armed Forces Recruitment Image Conveyance 25% Thematic Content and Creativity 25% Production Techniques and Visual Presentation 20% Video Structure and Completeness 15% Online Voting Results 15% (Increased online voting weightage helps to enhance external participation and avoid criticism.) (3) The final review is expected to select the top three winners and two honorable mentions. (The actual results will depend on the quality of the works, and the organizer reserves the right to adjust.) VII. Awards: Award Item Award Content First Place: Cash prize of NT$100,000, 1 winner, 1 medal, 1 certificate (1 per person for team entries). Second Place: Cash prize of NT$80,000, 1 winner, 1 medal, 1 certificate (1 per person for team entries). Third Place: Cash prize of NT$50,000, 1 winner, 1 medal, 1 certificate (1 per person for team entries). Honorable Mention: Cash prize of NT$30,000, 2 winners, 1 certificate (1 per person). Online Popularity Award 1. Best Popularity Award: 1 winner with the highest number of votes, cash prize of NT$10,000. 2. Voting Award: 5 winners randomly selected from participating voters, cash prize of NT$3,000. *Note: All awards include taxes. According to the tax laws of the Republic of China, the prize income should be included in the individual's comprehensive income tax declaration. For prizes valued at NT$20,000 or more (including tax), a 10% withholding tax on competition income will be paid to the National Taxation Bureau by the event organizers, and a statement of various income and withholding tax will be sent to the winners in the following year. VIII. Notes: 1. Participants/teams should read this plan carefully and participate only after fully understanding and agreeing to all the regulations and requirements of this selection event. 2. If a submitted work falls under any of the following circumstances, and is determined by the review committee, the participant's eligibility for participation and awards may be revoked, and any prize money, medals, certificates, or gifts may be reclaimed. If the rights of a third party or the organizer are infringed, the participant/team shall bear the relevant legal responsibilities. (1) Plagiarism, appropriation of others' works, or impersonation. (2) Has participated in similar competitions or events and has already won awards. 3. Use of Award-Winning Works: The copyright of award-winning works belongs to the winner. The winner shall grant the Ministry and its affiliated agencies (organizations), units, or schools royalty-free authorization to use the works without geographical, temporal, content, or method limitations. If the award-winning works are used to produce profitable publications or cultural and creative products, separate authorization from the winner will be sought. 4. Submitted works and registration documents must be submitted within the specified period. If the registration documents are incomplete, the information is incorrect, or do not comply with the regulations, the organizer may refuse to accept them, and will not return or notify the participants. 5. Finalists or teams must send representatives to attend the final review meeting and award ceremony. 6. If the works in any award category do not meet the required standard, the award may be withheld. 7. Participants/teams must respect the review results of the preliminary and final selections and shall not raise any objections. 8. The prize money awarded to the winners will be subject to withholding tax in accordance with the provisions of the Income Tax Act. 9. Inquiries about this event: Hotline: (02)2311-6117 ext. 637146 Sergeant First Class Li Yixuan. Contact Hours: Monday to Friday, 08:00 to 17:00. 10. By completing the registration for this competition, participants are deemed to have fully understood and agreed to abide by all the rules and terms of the competition. 11. The Ministry reserves the right to change or amend the event. For matters not covered in this plan, supplementary regulations will be adjusted and announced on the official event website as needed, without further notice. Page 7 of 14 Attachment 1 Ministry of National Defense Recruitment "R.O.C. Armed Forces Recruitment Promotional Video" Registration Form Work Title Number of Participants I. Participant Basic Information Participant 1 (Team Representative) Name Mailing Address Mobile Number E-mail School/Employer Participant 2 Name Mailing Address Mobile Number E-mail School/Employer Participant 3 Name Mailing Address Mobile Number E-mail School/Employer Participant 4 Name Mailing Address Mobile Number E-mail School/Employer Participant 5 Name Mailing Address Mobile Number E-mail School/Employer Participant 6 Name Mailing Address Mobile Number E-mail School/Employer Note: The team representative is the primary contact for event notifications and prize money collection. Page 8 of 14 II. Photocopies of ID Card (Front and Back) (Participant 1) Photocopy of ID Card Front (Participant 1) Photocopy of ID Card Back (Participant 2) Photocopy of ID Card Front (Participant 2) Photocopy of ID Card Back (Participant 3) Photocopy of ID Card Front (Participant 3) Photocopy of ID Card Back (Participant 4) Photocopy of ID Card Front (Participant 4) Photocopy of ID Card Back Page 9 of 14 (Participant 5) Photocopy of ID Card Front (Participant 5) Photocopy of ID Card Back (Participant 6) Photocopy of ID Card Front (Participant 6) Photocopy of ID Card Back (After completing this registration form, please scan it into an electronic file and save it on the disc.) Page 10 of 14 Attachment 2 Ministry of National Defense Recruitment "R.O.C. Armed Forces Recruitment Promotional Video" Creative Statement Work Title Creative Concept Statement (within 300 characters) Page 11 of 14 Attachment 3 Ministry of National Defense Recruitment "R.O.C. Armed Forces Recruitment Promotional Video" Copyright Agreement and Authorization Letter I (or the team) (hereinafter referred to as "I") with the work titled ____________________________ (hereinafter referred to as "this Work") participate in the "R.O.C. Armed Forces Recruitment Promotional Video" organized by the Ministry of National Defense (hereinafter referred to as "the Organizer"). I agree to abide by all relevant regulations of the Organizer and make the following declarations regarding copyright: 1. I guarantee that this Work is an original creation completed independently and does not infringe on the intellectual property rights of others or violate any other laws. If any violation is found and confirmed by the Organizer's review committee, I agree to have my participation or award qualification revoked, and to return any prize money, medals, certificates, or gifts. I shall bear all legal responsibilities, and the Organizer shall be free from any liability. If the Organizer suffers any damage, I shall bear criminal or civil compensation liability. 2. I agree that the Organizer and its affiliated agencies (organizations), units, or schools may record my likeness for promotional and publicity purposes related to this event. 3. I agree to grant the Organizer and its affiliated agencies (organizations), units, or schools royalty-free authorization to use this Work without geographical, temporal, content, or method limitations. 4. I have been informed of and agree to the other relevant regulations and methods announced in this selection plan. Sincerely, Ministry of National Defense Signatory: (Each team member must sign) Date: Republic of China Year Month Day Page 12 of 14 Attachment 4 Ministry of National Defense Recruitment "R.O.C. Armed Forces Recruitment Promotional Video Design" Personal Information Collection, Processing, and Use Consent Form The Ministry of National Defense (hereinafter referred to as "the Ministry") hereby informs you of the following matters in accordance with Article 8 of the Personal Data Protection Act (hereinafter referred to as "the Act"). Please read carefully: 1. The purpose of this consent form is to protect the privacy rights of participants. The personal data provided by participants to the Ministry will be properly maintained and used only within the reasonable scope of the Ministry's management, promotion, and business execution. The Ministry will protect the personal data of participants and prevent any infringement of their rights. 2. Purpose of Collection: Registration for the Ministry of National Defense Recruitment "R.O.C. Armed Forces Recruitment Promotional Video," event notification and contact, selection, award claiming, and results announcement. 3. Categories of Personal Data: Including name, address, phone number, email address, school department/grade, employer, and copy of identification. 4. Period of Use of Personal Data: The personal data provided by participants will be used from the start of the event until 1 year after the end of the event. For award winners: The provided personal basic information will only be used for claiming prizes and tax declaration. According to tax laws, this data will be kept for a maximum of 7 years, after which it will be destroyed and not used for any other purpose. 5. Region of Use of Personal Data: The region where the Ministry is located and other regions where personal data can be legally transmitted in accordance with the laws of the Republic of China for business execution. 6. Recipients and Methods of Use of Personal Data: The data will be used by the Ministry or personnel authorized by the Ministry who are necessary for the execution of the event. Users of the data shall use this personal data in a manner necessary for the execution of this event. 7. Participants are free to choose whether or not to provide their personal data to the Ministry. However, if a participant does not agree to provide personal data, they will be unable to participate in the aforementioned collection purposes. --------------------------------------------------------------- Separator --------------------------------------------------------------- I have read and understood the contents of this consent form and agree to the above matters. Thank you. Signatory: (Each team member must sign) Date: Republic of China Year Month Day Page 13 of 14 Attachment 5 "R.O.C. Armed Forces Recruitment Promotional Video Design" Parental Consent Form As the participant is under 20 years of age, with the consent of their legal guardian, they are permitted to participate in the Ministry of National Defense's "R.O.C. Armed Forces Recruitment Promotional Video" selection. Please affix photocopy of legal guardian's ID card front Please affix photocopy of legal guardian's ID card back Please affix photocopy of participant's ID card front Please affix photocopy of participant's ID card back Sincerely, Ministry of National Defense Signatory: Legal Guardian's Name (Please sign): Legal Guardian's Phone Number: Participant's Name (Please sign): Participant's Phone Number: Republic of China Year Month Day Page 14 of 14 Attachment 6 Ministry of National Defense Recruitment "R.O.C. Armed Forces Recruitment Promotional Video" Selection Committee Organization Chart Unit Rank Name Position Remarks Steering Committee Human Resources and Services Staff Office Lieutenant General Deputy Minister XXX Convenor Human Resources and Services Staff Office Major General Director XXX Deputy Convenor. Review Committee Human Resources and Services Staff Office Colonel Deputy Director XXX Responsible for review and selection. Human Resources and Services Staff Office Human Resources and Services Promotion Department Colonel Staff Officer XXX Responsible for review and selection. Political Warfare Bureau Propaganda Department XXX Responsible for review and selection. Review Day Relevant Units Designated Political Warfare Bureau News Department XXX Responsible for review and selection. Civilian Professionals XXX Responsible for review and selection. Civilian Professionals XXX Responsible for review and selection. Civilian Professionals XXX Responsible for review and selection. Civilian Professionals XXX Responsible for review and selection.